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Facilities Coordinator - Restaurant Support Center

Company: Xperience XRG
Location: Cypress
Posted on: June 18, 2022

Job Description:

PURPOSEThe Facilities Coordinator will work closely with the Facilities Manager to support all facilities and construction activities. The Coordinator will be the first point of contact for internal and external customers seeking support and information from the Facilities department.DUTIES & RESPONSIBILTIESAssist the department Manager(s)/Director in all aspects of project implementation as needed.Support functions including: Work Order coordination, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the regional staff.Manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling support.Support the Manager(s)/Director with external contacts as needed.Represent the Facilities Department in inter-departmental meetings to support and facilitate communication and action between departments.Coordinate all department activities, work direction, and support systems.Supervise and train facility employees and contractors as needed.Independently maintain and update administrative policies and processes.Set up, maintain, and organize department's central files, information, filing, and messages.Assist department staff in locating parts, supplies, and materials.Prepare and maintain RFP's, bid information, and other contract documents.Prepare internal bill-backs and documents for events supported by the Facilities organization.Provide administrative support to the Facilities team.Manage the CMMS system, including receiving work request, entering system data, and providing the overall system administration.Complete additional responsibilities as assigned.QUALIFICATIONS & SKILLSHigh School Diploma and/or equivalent work experienceProof of eligibility to work in the United StatesValid Driver's License21+ years of ageExcellent communication skills including writing and speakingExceptional organizational, PC and operational skillsDetail-oriented with proven time management skillsTeamwork and collaboration skillsAdministrative and data entry skills as assignedProficient in Windows MS Office, OutlookAbility to communicate effectively and assertively in the English language, both verbally and in writing with staff, clients, and the publicWORKING CONDITIONSThe working conditions described below are representative of those a team member encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of this job.Small to medium office or shared workspaceWork varied shifts to include days, nights, weekends and holidaysPHYSICAL REQUIREMENTSThe physical demands described below are representative of those that must be met by a team member to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.Ability to sit for long periods of timeAbility to use hands to handle, control, or feel objects, tools, or controls.Ability to repeat the same movements for long periods of timeAbility to understand the speech of another personAbility to speak clearly so listeners can understandDISCLAIMERThis job description is a summary of duties, which you as a Facilities Coordinator are expected to perform in your normal course of work. It is by no means an all-inclusive list but is merely a broad guide of expected duties. You should understand that a job description is neither complete nor permanent; it can be modified at any time with or without notice.

Keywords: Xperience XRG, Cypress , Facilities Coordinator - Restaurant Support Center, Hospitality & Tourism , Cypress, California

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