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Data Management & Purchasing Assistant

Company: Mitsubishi Electric US, Inc.
Location: Cypress
Posted on: May 12, 2022

Job Description:

Job Description POSITION SUMMARY: This position is responsible for data entry and management, training activities, purchasing activities, and supporting day-to-day operation of Purchasing & Administration section of Strategic Planning and Sourcing Department under limited supervision. The essential functions of the position include, but are not limited to the following: Review the contract and ensure the accuracy on data entry requests. Enter/Edit project contract data or other project related data into the database systems. Enter the details of new construction projects--- budget into database systems. Maintain and ensure the job closing status, project contract status and other key data on the database systems are current and accurate. Prepare and distribute monthly reports, and assist in the development of customized reports per direction from the manager. Maintain and update the data entry request forms as needed. Plan and provide trainings to the requestors. Review freight, IDESA materials or other invoices and prepare for the approvals. Create and distribute purchase orders and place orders to the vendor per request bases. Track the assigned project schedules in order to make the best judgement regarding when to place orders for required materials on timely manner. Update Local Parts Tracking Forms to ensure the timely purchases on assigned OEM Traction and Escalator projects. Resolve the problems with the vendors regarding: material defects, delivery shortage, invoice discrepancy or others. Ensure ITGC related documents are current and accurate, and prepare for the audit activities. Maintain the purchase order, ICFR related documents or other files. Provide support to the Manager and Assistant Manager as needed. Provide other administrative support, which include but not limited to; answering phone inquiries, sending out mails, reproduce manuals, arranging meetings. EDUCATION AND EXPERIENCE: College education or equivalent experiences. Minimum of 2-3 years of office work experience. Proficiency in using simple computer programs, such as: Microsoft Windows, Word, Excel and Outlook. Ability to learn and become proficient with the company database systems. Strong organizational skills Excellent communication skills Possess positive attitude and a team player In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. We are an equal employment opportunity employer. All employment decisions are made without regard to race, color, religion, sex, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, sexual orientation, gender identity, gender expression, domestic partnership, physical disability, mental disability, medical condition, genetic characteristic or information, military or veteran status or other legally protected status (except when one of these criteria is a legally permissible bona- fide occupational qualification). The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the Company, or (c) consistent with the Company---s legal duty to furnish information. Click here to view the EEO is The Law Poster and the supplement. Click here to view the Notice to Job Applicants and Employees regarding San Francisco's Fair Chance Ordinance and the Know Your Rights poster. Applicants with a disability who need assistance with the application process may contact Human Resources by email at employmentmeus.mea.com or by calling 714.229.3813.

Keywords: Mitsubishi Electric US, Inc., Cypress , Data Management & Purchasing Assistant, Executive , Cypress, California

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