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General Manager

Company: USA SWIMMING
Location: Cypress
Posted on: January 12, 2022

Job Description:

The primary objective of the General Manager is to oversee and manage the day-to-day operations of the Cypress Fairbanks Swim Club. The GM is responsible for ensuring that business operations are efficient and effective, that assets are properly deployed, and that goods and services are efficiently distributed. Job Requirements:

  • Experience managing people, processes and organizations.
  • Customer service attitude
  • Financial acumen to include assisting with the preparation of financial statements and being able to develop, implement and enforce financial controls
  • Experience with a USA Swimming club or familiarity with club swimming is preferred.
  • General computer experience including Microsoft Office is mandatory
  • Experience with Team Unify is preferred but not required The General Manager reports to the Head Coach and is responsible for the following areas:
    • Oversee all accounting activities, including Team Unify billing, collections, accounts payable, and monthly financial statements.
    • Oversee payroll processing
    • Ensure that club assets are protected, and financial controls are in place and being followed
    • Develop an annual budget and present it to the Board of Directors for approval
    • Participate on any finance related committees of the Board, including sitting on any formal finance committees Human Resources
      • -Hire, schedule, and supervise front office, facility, and accounting staff.
      • Maintain new employee paperwork and personnel files -Facility
        • Responsible for all Fleet Facilities, including Fleet First. Oversee the following including supervision of any employees that are directly responsible for these tasks:
        • Ensure that phone system, copiers, computers, and all office equipment is operating smoothly.
        • Manage upkeep and maintenance of FAC and FFAC pools, training facility, locker rooms, storage units and office building in conjunction with coaching staff and outsourced companies (i.e., cleaning, pest control, pool services company, etc).
        • Ensure that any use of the Fleet pool by outside parties is managed properly and Fleet policies and procedures are adhered to.
        • Insurance - Be sure all policies are up to date and on file maintaining the proper insurance to cover the facility for competitions and practice (as required by USA Swimming) and for the FLEET First swim lesson program.
        • Develop a comprehensive and easy-to-follow filing system for invoices, receipts, client information, and other important documents. -Gulf Swimming/USA Swimming
          • -Ensure club maintains proper memberships with Gulf Swimming and USA Swimming.
          • Manage member registrations with Gulf Swimming and USA Swimming.
          • Ensure that club is compliant with appropriate Gulf and USA Swimming protocols including all Safe Sport compliance and MAAP policies.
          • Ensure that the director is working toward the goals and objectives of the program
          • Oversee the staff responsible for billing and ensure that customers are billed properly, and accounts are kept current
          • Work with the director to produce an annual budget and track results
          • Ensure that club's 501(c)3 status is maintained
          • Work with fundraising committee of the Board of Directors to develop annual fundraising goals
          • Work with the fundraising committee to implement fundraising programs including sponsorships and events. -Communication/Marketing
            • Oversee the public facing view of the club including social media, website, news articles, press releases and advertising
            • Maintain communication with families keeping them up to date on club events, policies, and other necessary information -Hosted Meets
              • Be available during Fleet hosted meets (8-9 weekends per year) to assist with managing the meet and ensuring that the Fleet facility is used safely and effectively.
              • Assist the Meet Director with Gulf Swimming reporting and other administrative meet functions. Interested candidates should email a resume, cover letter, and references to: Jaime Lewis, Head Coach, Cy-Fair Swim Club at headcoach@fleetswimming.com .

Keywords: USA SWIMMING, Cypress , General Manager, Executive , Cypress, California

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