Legal Secretary
Company: Freeman Mathis & Gary, LLP
Location: Seal Beach
Posted on: October 30, 2025
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Job Description:
Job Description Freeman Mathis and Gary, LLP is a rapidly
growing national litigation law firm and we are seeking an
enthusiastic Junior Litigation Secretary to join our Seal Beach
team. We are eagerly seeking candidates who foster a teamwork
mentality, have excellent communication skills, problem-solvers,
and willing to take ownership of their job. Flexibility and
excellent organization skills are key in our fast-paced
environment. The following set of success factors describe the
characteristics of those who are successful in our Firm: • Helpful,
Congenial, Personable, Positive • Unpretentious, Approachable,
Respectful, Team Oriented • Accountable, Takes Ownership, Corrects
Mistakes • Organized, Timely, Confidential, Responsive (within 24
hours) Essential Job Functions Draft and review legal
correspondence including thoroughly proofreading for errors in
grammar, spelling, punctuation, and formatting. Prepares and
collect conflict of interest checks, open new files and maintain
client files. Serve as first point of contact for guests and
vendors. Assist with photocopying, scanning and digital filing of
documents. Sorting, delivering incoming mail/collecting, sending
outgoing mail. Maintains attorneys’ calendars with dates of
importance. Familiar with State and Federal court filings,
including submission of electronic filings. Monitor and maintain
office and kitchen supplies to ensure office is stocked and well
organized. Ability to organize and prioritize numerous tasks and
complete them under time constraints with minimal supervision.
Ability to maintain a high level of confidentiality. Other
administrative duties and projects as assigned Education,
Experience, and Skills High School Diploma required. Bachelors’
Degree preferred (Legal Studies, English, Business). Proficiency
with MS Office and HTML (web-based) programs. Experience with
iManage, Fulcrum and/or Litify is a plus. Ability to multi-task,
prioritize and work under tight deadlines. Top-notch organizational
skills for optimal workflow and efficiency. Excellent time
management skills. Demonstrates a strong attention to detail,
catches errors and corrects them quickly. Ability to perform at
high levels in a fast-paced, dynamic work environment. Adaptable to
changing priorities and work demands. Pro-active, follows through
with minimum direction, and displays initiative. Exhibits a
positive attitude and has confidence. EEO Statement Freeman Mathis
& Gary, LLP (FMG) is committed to providing equal employment
opportunities to all applicants and employees by maintaining a
workplace free of discrimination based on race, color, religion,
sex, national origin, age, disability, genetic information, or any
other protected status as provided by law. FMG complies with all
applicable federal, state, and local laws. This position is subject
to our drug?free workplace policy, which includes the ability to
pass a pre?employment drug screen. Employees may be subject to
reasonable?suspicion drug testing in accordance with Firm policies
outlined in the Employee Handbook.
Keywords: Freeman Mathis & Gary, LLP, Cypress , Legal Secretary, Administration, Clerical , Seal Beach, California
