Company: Baker Electric
Posted on: June 16, 2022
Baker Electric is excited to hire an Administrative Assistant for
our LA office!
The Administrative Assistant for the Los Angeles office was
designed with a primary responsibility of supporting field labor
needs and a secondary responsibility of acting as the front desk
representative, providing general administrative support for the
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Communicate, schedule, and track field labor using Labor Chart
Maintain all field certifications in Labor Chart data base
Ensure Labor Chart and Spectrum are in sync and accurate
Understand and communicate Union compliance requirements
(portability, ratios, prevailing wage, Davis Bacon, PLA, etc.).
Receive and process all incoming labor requests from Foreman,
General Foreman and Superintendents
Review and finalize the routing and communication to field,
payroll, and human resources
Support Superintendent, General Foreman and Foreman by providing
administrative and clerical support, completing special projects,
meeting preparation, job descriptions, change of status requests
and field evaluations
Coordinate travel/premium rates with payroll for field
Coordinate quarterly Foremen Meetings and job site trainings
Maintain project manpower rosters
Coordinate with Sr. Labor Administrator on all badging
Perform the day-to-day administrative tasks to support the LA
office leadership team, which may include, calendaring, meeting set
up, ordering meals or booking travel, drafting documents, etc.
Perform front desk tasks, such as, welcoming visitors and handling
Answer incoming telephone calls with professionalism and courtesy,
taking messages as needed
Assist staff members with shipping packages and sending and
tracking certified mail, UPS, FedEx and courier services.
Maintain inventory and order office supplies
Support facilities needs by coordinating any facilities issues
Assist with the set up and onboarding of new office employees
Perform additional duties as requested by LA office leadership
EXPERIENCE, EDUCATION :
1+ year's administration experience with a small to medium sized
Proven ability to provide excellent customer service and maintain
strong professional relationships with employees and customers
High school diploma or general education degree (GED), some college
Bilingual in English and Spanish is a plus
Proficient skills in Microsoft Office, Outlook, and adobe
Must demonstrate knowledge and skills in the effective use and
applications of technology
Ability to work effectively with diverse groups, and in a complex
and matrix-driven organizational structure.
Must have ability to multi-task and prioritize effectively.
Must demonstrate attention to detail and ability to utilize
resources, such as, internet research skills
Strong oral and written communication skills.
Ability to work both independently and cooperatively, exercise
judgment and creativity, organize work, and meet deadlines.
Ability to maintain a high level of confidentiality.
WORK ENVIRONMENT / PHYSICAL DEMANDS :
Standard office environment. Individual will frequently be required
to stand, walk, sit, talk, and hear. Occasionally may have to lift
boxes full of materials for purposes of setup of programs,
typically 25 pounds or less. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential
Baker Electric is an Equal Opportunity Employer. We encourage
applications from all individuals regardless of race, religion,
color, sex, pregnancy, national origin, sexual orientation,
ancestry, age, marital status, physical or mental disability or
status as a Special Disabled Veteran, Vietnam Era Veteran or other
qualifying veteran, political affiliation or belief. Baker Electric
is committed to building and maintaining an inclusive
The information contained in the job description is for compliance
with the Americans with Disabilities Act (ADA) and is not an
exhaustive list of duties performed by this position. Additional
duties are performed by the individuals currently holding this
position and additional duties may be assigned by the Supervisor or
Keywords: Baker Electric, Cypress , Administrative Assistant, Administration, Clerical , Cypress, California
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